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Workspaces

 

Here you can create projects and combine, analyze, and visualize your own data or data purchased in the MARKETPLACE using analytics tools from the cloud.

General process

To process data in a workspace, you must first have purchased data in the Data Intelligence Hub’s MARKETPLACE or have uploaded data from your PC/server to your storage in the Data Intelligence Hub.

From the data stored in the CONTROL CENTER area, you can then supply the relevant files or sources for each workspace.

You can also create projects using this data.

 

Personal workspace – Organization workspace

Every user registered in the Data Intelligence Hub gets a workspace as part of their personal account, whether they belong to a registered organization or are simply using the Data Intelligence Hub as an individual person.

The following pages describe the use of an organization’s workspace – supplemented with notes on personal use.

Depending on whether you are working in the personal area or in the area for your organization, you will either see the workspace for the organization or your personal workspace. You can (by entering your access details again) switch between the areas using the account selection menu on the top right of the page.

Overview

Organization account

The overview of the WORKSPACE area shows the workspace of your organization, to whose team you belong.

On your first visit, three linked info boxes (tiles) will indicate the options available in the workspace.

Data

Provided you have already purchased data or uploaded data from your PC/server to your storage in the Data Intelligence Hub, you will see the quantity of data here. The button below takes you to the DATA area of the workspace, where you can make this data available for processing. This is required for you or other workspace members to be able to create projects using this data.

Projects

Click on this tile to create a new project. (Prerequisite: data has been made available in the workspace.)

Tools

The second requirement for creating a project is having tools available in the workspace. Click on the “Tools” tile to provide analytics tools in the workspace.

 

With further use, the overview will show current activity in the workspace.

 

Data

In the top area of the tile, you can see how many files or data sources are available or being used in the workspace.

The “View” button and the tile itself link to the “Data” sub-page of the respective workspace.

If no data has yet been provided, the “Data” tile will contain information text at the top, below which there will be a button which you can use to add data.

Projects

In the top area of the tile, you can see how many projects are available or being used in the workspace.

The “View” button and the tile itself link to the “Projects” sub-page of the respective workspace.

Tools

In the top area of the tile, you can see how many analytics tools are available or being used in the workspace.

The “View” button and the tile itself link to the “Tools” sub-page of the respective workspace.

If no tools have yet been provided, the “Tools” tile will contain information text at the top, below will be a button which you can use to add a tool.

 

 

Personal account

The personal, standard workspace of each user is limited to basic functions. All available open source tools are already available there; other tools cannot be activated here. There is no option to collaborate with other people in the personal workspace; you can only use it for yourself and your own projects.

Data

You will see a list of the data available for processing in this workspace – or an option to provide data.

  • No data yet: Click on the “+” button below the text “Allocate data”
  • Data available: Allocate further data by clicking on the “+” button on the top right

 

Providing data

The “+” button opens a page on which you can search for and select data and allocate it to the workspace.

The data provided with a checkmark in the top section is already available to use in your workspace. Data in the bottom section can be provided for use in this workspace by setting a checkmark in the respective checkbox. The data will then move to the “Selected data” section.

Note: Do you need more data from your PC or your organization’s server? Then upload it first to the DATA area of the CONTROL CENTER.

 

Managing data

In the list of data available in the workspace (WORKSPACES/DATA), you can – depending on admin rights – remove data from the workspace via checkbox selection and the editing menu above the list.

Note: This will only remove the data from the workspace. It will not be deleted from the CONTROL CENTER/STORAGE. In this way, you can remove the data associated with a project. Data which has already been processed, such as an analysis of said data, is preserved in the project.

Projects

You will see a list of projects for this workspace – or, initially, the option to create a project.

  • No projects yet: Create a new project by clicking on the “+” button below the text
  • Projects available: Create a new project by clicking on the “+” button on the top right

 

Creating a project

If you have not yet created any projects in a workspace, click on the “+” button to be guided step-by-step through the process.
First enter a title for your project.

Then assign the analytics tool required for it.

Third, define the data with which you wish to work in this project.

Note: First provide required data for use in the workspace!
Then click on “Create project”.

 

Managing projects

In the project overview you can:

  1. Search for projects
  2. Sort projects by clicking on a column title

Via checkbox selection and the editing menu above the list, you can also:

  1. delete a project
  2. open the project in a new tab with the associated tool
  3. edit a project (allocate additional data)
  4. duplicate a project (if you want to save a specific status)
  5. View project details

If you activate several checkboxes, only the “Delete” symbol will be operable.

 

Open project …

Click on the “Open tool” button to open a project in a new browser tab with all associated files and editing options. The tool shown here was assigned to the project at the start.

View details

An overview page opens with the option to open the project (“Open tool” button) and the sections:

  1. Project data
  2. Project repository

Project data

You can see the data currently allocated to the project.

Project repository

In the project repository, you can find all data generated in connection with the project in the structure created for it – an exact copy of this can be found in the STORAGE as a project folder.

Using the buttons on the right, you can “Create folders” and “Upload data” for the project – the latter if you require additional data from your PC for data processing, such as scripts.

Below this, via checkbox selection and the editing menu, each of the elements can be

  • viewed (e.g., file properties)
  • renamed
  • or their path copied

If you activate several checkboxes, only the “Delete” symbol will be operable.

All functions and options open in the overlay.

Tools

Identify, analyze, visualize, plan, control: depending on the contractual agreement, organizations can use a wide variety of data processing tools from the cloud of the Data Intelligence Hub.

Overview

You can see all tools currently included in the license agreement for your organization in the area’s overview – in the top section you can see all tools that are ready for use, and further below you can see all available tools. All other functions and options depend on your user role.

Each user’s personal, standard workspace is limited to basic functions; there are only a few open source tools for selection, which have already been activated for you in the “Ready to use” section. In the section below, you can see the tools available with an Organization account.

 

Managing tools

“Ready to use” section

In this section, you can see which tools are currently activated. Depending on the type of tool, you can open it in a new tab by clicking on the button or use it to create a new project (Jupyter).

If no tools are activated, you can activate the tools included in your organization’s license agreement as necessary, given that you are a user with admin rights. As a regular user, you should contact your organization’s administrator, because admin rights are required to activate tools.

“Available” section

In the section below, you can see which tools are available if you upgrade your account.

Click on the “More” icon (…) in the tool tiles to see further options (depending on user rights).

“Details” opens an overlay with information on the respective tool.

For the available tools, this is a general description.

For the tools that are ready for use, it will contain information on status, operating time, URL, resources, and access data as well as the options “Start tool” and “Deactivate tool” (depending on user rights).

 

Activating a tool

Click on “Activate” to open an overlay and start the process. Since activation can take some time, you can close the overlay – you will receive an e-mail as soon as the tool is ready.

Closing the overlay – back to overview

On the overview page, the new tool moves to the “Ready to use” section, together with the status message “Activating”, if this is the case.

You will be notified by e-mail as soon as the tool has been activated.

 

Deactivating tools that are ready for use

As an administrator for your organization, you can deactivate tools again via the “More” icon (…) in the tool tiles (option: “Deactivate”) or via the button in the “Details” overlay.

The process starts after a warning message. Since deactivation can take some time, you can close the overlay – you will receive an e-mail as soon as the tool has been deactivated.

Closing the overlay – back to overview

On the overview page, the new tool moves to the “Available” section, together with the status message “Deactivating”, if this is the case.

If you wish to use the tool again in future, you must activate it again first.